വിദ്യാലയങ്ങൾ നടത്തുന്ന പഠന യാത്രകൾക്കായി സർക്കാർ പ്രത്യേക മാനദണ്ഡങ്ങൾ പുറപ്പെടുവിച്ചിട്ടുണ്ട്. സർക്കാർ ഉത്തരവുകളുടെ പകർപ്പുകൾ താഴെ ചേർക്കുന്നു.
Forms to be submitted by Freshly appointed Employees
1. What are documents required for approval of appointment?
1. What are the documents required for sanction of Maintenance Grant?
a. Application in Form 28.
b. Statement of expenditure under Maintenance Grant in Form 29.
d. Account Book showing receipt and expenditure.
1. What are the documents required along with proposal for demolition of School Building?
a. Detailed application of the Manager.
b. Declaration from the Manager to the effect that he is fully
aware of the fact that the Pre-KER benefits; if any eligible will be
lost on demolition and that adequate substitute arrangement has been
made so that the normal functioning of the school are not adversely
c. Fitness Certificate of the building in which alternate arrangement is proposed.
d. Site Plan.
1. What are the documents required for submission of Application for NOC for Indian Passport?
a. Application for issue of NOC in the prescribed format.
c. Attested copy of Identity Card.
d. Annexure C
e. Annexure B
f. Proforma Report.
g. Certificate of verification of Date of birth and service details.
2. What are the documents required for submission of proposal for declaration of Probation?
a. Proposal for declaration of probation in the prescribed format.
b. Work and conduct certificate for the entire period of duty during the probationary period.
c. Service book.
1. What are the documents required for Submission of Application for LWA for Employment / joining Spouse Abroad / within India?
a. Application in Form 13.
b. Certificate regarding admissibility of leave
c. Lien Certificate from the Manager
d. Proforma Report for sanction of LWA
e. Declaration of the Applicant showing willingness to abide by the conditions in Appendix XII A/C
f. Declaration of the Applicant showing willingness to abide by the conditions in GO (P) No: 274/70/Fin Dated 29/4/1970
g. Declaration of the Applicant for sanction of Leave under Appendix XII A/C
h. Declaration showing the Applicant’s willingness to abide by the conditions
i. Certificate showing pendency of no disciplinary action against the applicant from HM.
j. Check List for LWA
k. Certificate showing verification of particulars with Service Book of the applicant from HM
l. Service Book of the applicant for verification
2. What are the documents required for submission of application for Leave for Study Purpose?
a. Application in Form 13.
b. Certificate regarding admissibility of leave
c. Course Certificate.
d. Proforma Report for sanction of LWA
e. Declarations of the Applicant.
f. Declaration of the Applicant for sanction of Leave under Appendix XII B
g. Declaration showing the Applicant’s willingness to abide by the conditions
h. Certificate showing pendency of no disciplinary action against the applicant
i. Check List for LWA
j. Certificate showing verification of particulars with Service Book of the applicant
k. Service Book of the applicant for verification
1. What is the procedure for obtaining Muslim/ Nadar/ Anglo Indian BPL/ Economically Backward Girls Scholarship?
Parental Annual Income should be below Rs.25000/-. Application in the prescribed format should be forwarded by the HM to the respective local body for approval. Payment of scholarship amount will be made subject to placement of funds.
2. What is the procedure for obtaining LSS/USS Scholarships?
Applications should be submitted online. Pupils who excel in the 1st term examination in Standard IV are eligible to apply for LSS. Similarly pupils who excel in 1st term examination of Standard VII are eligible to apply for USS.
3. What is the procedure for selection under Nu Mats?
Five Pupils who do extremely well in Mathematics in each School (General-2, SC-1, ST-1, Differently abled-1) are selected by the school authorities and their list with a certified report of merit in Mathematics and with a Registration fee of Rs.50/- per head is handed over to the AEO office. The AEO, Sub District Maths Association and the DIET select 9 (Rural-3, Urban-3, SC-1, ST-1, and Differently Abled-1) for the State level Test. On the Basis of an Aptitude test conducted at State level by the SCERT; 74 students [@ (Urban-2, Rural-2, SC/ST-1 from each 14 Districts) + Differently Abled-4 from the entire State] are finally selected at the State level. They are given advanced coaching and practical experience in Mathematics making them capable of participating in mega events such as Mathematics Olympiad.
1. What is the procedure for obtaining benefits under the scheme “Snehapoorvam” of the Social Security Mission?Pupils whose mother or father is expired are eligible for the benefits of this program. Applications from kasaragod, Kannur, Malappuram, Wayanad, Kozhikode Districts are to be submitted to the Regional Director, Social Security Mission Regional Office, Civil Station, Kozhikode through the Headmaster of the School concerned. Specimen format of application form can be downloaded from the Official web site of the Social Security Mission. Required enclosures are
a. Photocopy of the 1st page of Bank Account opened jointly by the pupil and his parent in any branch of the South Indian Bank or such other banks coming under the core banking system-attested
b. Photo copy of Aadhar Card-attested.
c. Copy of Death Certificate of the expired mother/ father- attested.
d. Copy of Income Certificate/ BPL Certificate/ BPL Ration Card- attested
Condonation of Age
2. What is the procedure for obtaining relaxation from Age Rules for admission of pupils in Standard I?The mandatory requirement of minimum age for admission of pupil in Standard I is 5 years as on the 1st of June. Relaxation up to 3 months is allowable by the Educational Officers. For this the documents required are
a. Application of the parent in affixing court fee stamp of Rs.5/-
b. Original Certificate of Birth and a copy.
c. Forwarding letter of the HM.
Medical Re imbursement
3. What is the procedure for obtaining reimbursement of Medicines?The application should be submitted within 3 months from the date of last treatment. Part bills can be submitted in case of continued treatment. The time limit of 3 months from the last date of the period of claim should be observed. All cash bills should be authenticated on the other side of the bills by the Doctor by writing “administered on the patient by me” duly mentioning his name and affixing his seal. Payment authentication of the applicant by writing “paid by me” should also be made on the other side of each cash bill.
a. Application in the prescribed format
b. Essentiality Certificate in original showing name and pharmacological name of each medicine, number and date of each bills, period of treatment, name of the disease, name of patient, OP number etc. Corrections if any should be attested by the Doctor. Lab Charge, Hospital charge, Medical Charges etc should not be shown together. The supporting cash bills should also vouch for each distinct claim. The cash bills should be numbered in chronological order and posted in the essentiality certificate in that order. Each page of the essentiality certificate should be authenticated with dated signature of the Doctor. Name, Register number of the Doctor should be shown with seal of the Doctor and the seal of the hospital in the essentiality certificate.
c. Declaration of the applicant to the effect that he has not undergone treatment under more than 1 system of medicine.
d. Cash bills in original
e. OP Ticket
f. Apendix-2 duly countersigned by DMO in case of Hospitals recognized by the Govt. In case the treatment is made in a Hospital not recognized by the Govt, orders of special Govt sanction are required.
Handicapped Conveyance allowance
4. What is the procedure for obtaining sanction of Conveyance Allowance to the Handicapped?Teachers who are orthopedically handicapped and having percentage of disability of 40 or more and Teachers who are blind are eligible to apply. Application in the format prescribed should be submitted to Govt through AEO office. The proposal should contain the following.
a. Application in prescribed format (name of Treasury should be shown) - 3 copies.
b. Medical Certificate issued by the Medical Board of the District Hospital or Medical College – original & an attested copy (the MC should contain signature of applicant, name, designation, registration number and full signature of the Doctors and the Seal of the Hospital)
c. Identification Certificate from the Headmaster.
1. An employee died while in service. He did not file nomination for DCRG. It may be explained how DCRG can be paid to the eligible members of family which includes minor children also.
In the absence of valid nomination, DCRG is payable to the surviving eligible members of the family in equal shares on the basis of the succession certificate / heirship certificate from the revenue authorities / Enquiry Report prepared by the department. The eligibility to DCRG of a person is determined with reference to his / her status as on the date of death of the government servant and the title to his/her claim is not affected by subsequent events such as marriage /remarriage of the claimant. The share due to the minor children can be made to the mother / father, being the natural guardian irrespective of the amount involved except when the mother is a Muslim lady. DCRG upto one lakh being share due to minor can be paid to the defacto guardian in the absence of a natural guardian or where the natural guardian consents or where the mother is a Muslim lady, without production of guardianship certificate, but on production of indemnity bond in Form 8A. Excess over one lakh is payable to the guardian appointed by the court.
2. The amount commuted at the time of retirement has been restored after 12 years. Can he commute his pension again?
No. A second commutation after restoration of the amount already commuted is not permissible.
3. What are the documents to be furnished for getting the name of physically disabled / mentally retarded child recorded in the PPO for family pension?
a. Certificate of Medical Board in the form prescribed in
GO(P) 526/03/Fin dated 9.10.03
b. Specific recommendation of the Pension Sanctioning
Authority for recording the name.
4. An employee died while in service. As per the heirship certificate issued by the Tahsildar, the legal heirs of the deceased employee are his wife, son aged 28 years, married daughter and mother. Please state whether DCRG is payable to all of hem in equal shares.
No. DCRG in such case is payable to the wife and son only in equal shares. Married daughters and parents are eligible for a share of DCRG only if there is no surviving members in family of the deceased employee consisting of spouse, sons and unmarried daughters.
5. A government employee stood as a surety for another person to avail a loan from the State Bank. Since the principal debtor defaulted repayment, the bank filed suit in the court of law and accordingly a sum of Rs.500/- is being remitted to the court every month. Can pension and DCRG of a government servant be attached by a court of law?
As per Rule 124 of Part III KSRs, pension and DCRG granted to a pensioner cannot be attached by any court in India a the instance of a creditor for any demands against the pensioner or in satisfaction of a decree or order of any such court. However, if any such order of attachment is issued by a court, it is for the pensioner to point out this provisions to the notice of the court of law and to obtain necessary orders from the court.
6. A state government employee is in receipt of family pension in respect of her deceased husband. Is she not eligible for DA on pay as well as DR on pension?
7. Please intimate whether period of restoration of commuted amount of pension is 12 years in respect of all state government pensioners
With effect from 1.7.88, period of restoration of commuted amount is determined with reference to the commutation factor (rounded) adopted in each case. In case of commutation at the time of retirement at the age of 55 where the commutation factor is 11.42 ( rounded to 12), the commuted amount will be restored after 12 years from the date of effect of reduced pension after such commutation. The commutation factor varies according to the age at the time of commutation. If the commutation factor adopted is 10.13 corresponding the age at next birthday 50 years restoration take effect after 11 years.
8. A pensioner expired leaving behind only a widowed daughter. Is she eligible to get family pension in respect of her deceased father?
No. Only a disabled (physically /mentally) widowed daughter is eligible for family pension.
9. Is more than one family pension is payable to parents on account of the death of more than one son / daughter?
No. Only one family pension is payable to parents even if there may be claim for more than one family pension in such cases.
10. What art he additional documents to be submitted while applying for family pension in the case of
a.unmarried daughters above 25 years of age
c.physically /mentally disabled children?
11. Please state whether prior service rendered by State Government employee in State Public Sector Undertakings / Autonomous Bodies / government companies like KSRTC, KSEB, Nationalised Banks etc can be counted as qualifying service for pensionary benefits along with State service.
12. What is the procedure for payment of DCRG when the departmental liability certificate contains non government liabilities without indicating the head of a/c to which the same is to be credited, the adjustment of which cannot be effected by the treasury.
In such cases both halves of the gratuity payment order duly recording non payment certificate thereon along with the liability certificate should be sent to AG who will cancel the said GPO and issue fresh GPO for the amount actually payable to the pensioner without insisting NLC condition after withholding the amount of liabilities. Later after correspondence with Pension Sanctioning Authority, separate GPO will be issued for the withheld amount in favour of the departmental officer who will draw the amount and adjust liabilities against the pensioner.
13. A state government employee had 5 years service under Central government prior to his joining state service. Will the Central government service be counted for pensionary benefits under State government?
Yes. In this case no pension liability is to be remitted by the former employer.
14. A pensioner lost his Pension Payment Order. How can be get a duplicate copy of his PPO?
The District Treasury Officers concerned are authorized to issue duplicate copy of the pensioner’s portion of PPO. The pensioner should apply to the pension disbursing officer for a duplicate copy of PPO along with a Chalan receipt of Rs.5/- remitted under the head of account 0070-60-800-87. If the pension is being drawn from a sub Treasury/ Bank, the STO/Bank authority will forward the application along with the disburser’s portion of PPO duly recording the certificate of last payment thereon to the DTO concerned, who after conducting necessary enquiries, issue duplicate of pensioner’s portion prominently marking ‘DUPLICATE’ in red ink.
15. Please intimate whether the past service rendered by State Government employees in Universities and vice versa can be reckoned as qualifying service for pensionary benefits.
It can be reckoned as qualifying service subject to remittance of proportionate pension liability ( ie DCRG / Service Gratuity and Commuted value of the entire pension, if admissible calculated reckoning commutation factor applicable to the age at next birth day as on the date of joining government service / University) by the former employer along with 5% simple interest per annum in case of delayed remittance.
16. On the death of a government servant, is it compulsory that heirship certificate from the revenue authority is to be produced for claiming family pension and DCRG?
There is no necessity of heirship certificate from the revenue authorities. The head of office / department shall arrange to conduct an enquiry to ascertain as to who are surviving members eligible for getting DCRG and family pension and prepare an Enquiry Report in the form prescribed in Page 35 of the Pension Book.
17. What is the procedure for incorporating the name of the spouse of the second marriage as family beneficiary in the Pension Payment Order?
18. Can pension be drawn through money order at government cost? If so, what is the procedure?Pension can be drawn through money order. For this, pensioner / family pensioner should apply to the treasury officer with the pensioner’s portion of PPO which will be kept in the safe custody of the Treasury officer. Payment through money order at government cost is permissible only to the following categories of pensioners. For others, the cost of money order commission should be borne by the pensioner himself.
a.Pensioners of the age 75 years and above
b.Pensioners who are handicapped and not in a position to reach the treasury
c.Pensioners who are disabled due to illness
d.Pensioners who are mentally retarded
e.Pensioners who are in receipt of minimum pension.
19. Is it compulsory that a pensioner should appear in person at the treasury to receive his first pension?
Personal appearance is not necessary even on the first occasion. It can be drawn through an authorized agent who has indemnified government against overpayment.
20. What is the period of PPO and authorizations of DCRG and commuted value?
3 years. If they remain undrawn for more than 3 years, revalidation by AG is necessary.
21. A pensioner who was drawing pension from a public sector bank expired on 16.12.2004 after receiving pension for the month of 12/2004. The bank short credited the pension paid from 17.12.04 and payment of family pension commenced from 17.12.04. Is the action of the bank authority is in order?
No. on the death of a pensioner during the course of month, LTA of pension for that month, if not drawn already is payable for the full month and family pension is to be commenced only from the first of the next month. If pension for the month had already drawn, the amount paid for the period after death need not be recovered.
GPF/KASEPF Forms( Please Use Forms dawnload from this Site)
- Form A - application for admission (Word / Pdf)
- Form B - form of Nomination (Word / Pdf)
- Form C - Provident Fund Pass Book (Word / Pdf)
- Form D - application for Temporary Advances (Word / Pdf)
- Form E - Statement of Deposit and Withdrawals (Word / Pdf)
- Form F - form of sanction for Temporary Advance (Word / Pdf)
- Form G - application for Non Refundable Advance (Word / Pdf)
- Form H - Sanction for Non Refundable withdrawal (Word / Pdf)
- Form I - form of application for conversion of an advance to NRA (Word / Pdf)
- Form J - application for Closure of provident Fund Account (Word / Pdf)
1. Who is eligible to join the Fund?
2. Is a re-employed pensioner eligible to join the Fund?
3. Is it necessary that one should complete one year service for joining the Fund?
4. What is the minimum amount of subscription?
5. What is the maximum amount of subscription?
6. Can the subscriber alter the rate of subscription?
7. How many GPF Accounts can a subscriber have?
8. How is subscription to GPF recovered?
a.Deduction from the pay bills.
b.Cash remittance at treasury through chalans (while on foreign service or on leave or on deputation).
c.Through Demand Draft (while on foreign service or on leave or on deputation).
9. When can a subscriber stop subscription to the Fund?
10. Why should a subscriber make a nomination?
11. What constitutes ‘family’ for the purpose of GPF Rules?
12. Is an adopted child a member of the family?
13. Can a subscriber nominate more than one person?
14. Can a subscriber revise the nomination once filed?
15. Can a subscriber nominate any person other than a family member?
16. What are the contingencies in which a nomination becomes invalid?
a) A nomination filed by a subscriber who is not married shall become invalid on his getting married.
b) On happening of the contingencies specified in Column (5) of the
17. What are the main purposes for which Temporary Advance from General Provident Fund can be sanctioned?
18. Can a Temporary Advance be granted to one who is under suspension?
19. Can a Temporary Advance be granted to one who is on LWA for employment abroad or on LWA for other purpose?
20. How is an advance recovered?
21. is the maximum amount of Temporary Advance admissible?
22. How many Temporary Advances one can avail of during a year?
23. When can a Non Refundable Advance be allowed?
24. What are the purposes for which Non-Refundable Advance is allowed?
25. What is the maximum amount of Non-Refundable Advance admissible?
26. How many Non-Refundable Advances one can avail of during his service?
27. Can Temporary Advances be converted into Non-Refundable Advances?
28. When does GPF amount become finally payable?
On retirement on superannuation, voluntary retirement, resignation, compulsory retirement, death, dismissal and removal from service.
29. What is the procedure for final withdrawal (closure) of accumulation in the Fund?The application (in Form E) duly filled in and signed by the subscriber/claimant(s) is to be submitted to the department. The Head of Office will fill up the relevant columns and certificates and forward the same to the Accountant General along with requisite documents. If the Head of Office is not a Gazetted Officer, the application shall be countersigned by the Gazetted superior.
The Accountant General will close the account and will issue authorization for payment. In case of Non-Gazetted subscribers and in death cases, the authorizations will be issued in favour of their Heads of Office, whereas in the case of Gazetted subscribers the authorizations will be issued in their names.
Documents to be attached to the Closure Application
a) A statement of deposits and withdrawals (ABCD Statement) after the issue of the latest credit card. The statement shall be certified by the Drawing and Disbursing Officer in the case of Non-Gazetted subscribers and by the Treasury Officer in the case of Gazetted subscribers.
b) Declaration as prescribed in Government Circular No.89/85/Fin. Dated 16.10.1985.
c) Option under Rule 30 (c) applicable to those who apply for the closure and desire to accept the fund balance before retirement.
d) A fresh nomination.
e) In death cases, the original nomination shall invariably be attached.
f) A copy of the latest credit card, if available.
g) Pass Book, if any.
30. Can any amount other than subscription and refund be credited to the GPF?
Arrears of dearness allowance and pay revision arrears are credited to the GPF under specific orders of the Government. Lumpsum refund of outstanding Temporary Advance is also permissible.
31. What are the Heads of Account under which GPF transactions are accounted for?
|GPF (K)||AISPF||HIGH COURT JUDGES (CENTRAL)|
|8009 - STATE PROVIDENT FUNDS||8009 - STATE PROVIDENT FUNDS||8658 - SUSPENSE ACCOUNTS|
|01 - CIVIL/td>||01 - CIVIL||00 -|
|101 - GENERAL PROVIDENT FUND||104 - ALL INDIA SERVICES PROVIDENT FUND||101 – PAY AND ACCOUNTS OFFICE SUSPENSE|
|99 - STATE GOVERNMENT EMPLOYEES||99 – PAO SUSPENSE
043 – PAO LEGAL AFFAIRS, NEW DELHI.
|HIGH COURT JUDGES (STATE) 8009 – 01- 101 – 99 - SGE|